Position Title:

Administrative Specialist CL2: Athletics

Campus:

Gorham

City, State:

Gorham ME

Department:

Athletics - PATHL

Bargaining Unit:

COLT

Salary Band/Wage Band:

B22, $18.22/hr

Work Schedule:

Monday-Friday 8:00 a.m.-4:30 p.m., evenings & weekends as necessary

Statement of Job:

Athletics is an important and exciting part of student life at the University of Southern Maine. Whether you're a participant, spectator, or employee, USM teams provide plenty of fun and action for everyone involved.

USM sponsors 23 intercollegiate sports: men's and women's cross country and track & field, field hockey, golf, men's and women's soccer, men’s and women's tennis, volleyball, men's and women's basketball, men's and women's ice hockey, wrestling, softball, baseball, and men's and women's lacrosse.

Athletics is searching for an Administrative Specialist CL2 to performs administrative work to support the staff, students and public that have contact with the Athletic Department. This requires extensive procedural knowledge and organizational skills. Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. Ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, the ability to manage multiple tasks, and to prioritize, and the ability to work in a diverse environment with many interruptions. Judgment and initiative are frequently exercised, and work is typically performed under general rather than specific instruction.

This position pays $18.22 per hour or the appropriate transfer rate for a current employee within the University of Maine System. This is a full-time position, Monday – Friday 8:00AM – 4:30PM.

This job that will have you performing a variety of tasks and switching task often which keeps the work exciting and varied throughout the school year and summer months.

Responsibilities may include:

• Selling Fitness Center memberships

• Coordinating team travel (buses, hotels, meal money)

• Arranging Break Meals for student-athletes

• Game Official Contracts and Payment

• Processing deposits & bringing them to business office

• Ordering office supplies

• Husky Wear Sales

• Fitness Center Website Management

• Extensive use of computers, including Apple Mac computers

The University is committed to building a culturally diverse team of leaders, faculty, and staff. We welcome applicants who are multilingual and strongly encourage women, minorities, individuals with disabilities, and veterans to apply.

We live our USM Service Promise, “Student Focused Every Day” and we are looking for employees who understand that promise and support our values: Respect & Care, Integrity, Equity and Responsiveness.

Qualifications:

Required:

• High school diploma or equivalent (GED) and sufficient experience, including two years administrative support experience.

• Demonstrated computer proficiency.

• Good communication skills.

• Good organizational skills.

  Other Information:

The University of Southern Maine provides a highly competitive benefits package that includes: Paid Time Off (Holidays, Vacation, & Sick), Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short and Long Term Disability Insurance, Tuition Waiver Program for Employee & Dependents, a 403(b) Retirement Plan, and more.

Want to know more about employment, benefits and local resources? Our HR/Benefits (https://usm.maine.edu/campus-human-resource-services/) webpage has additional information to help you become more familiar with developing a new career at USM as well as exploring everything the Greater Southern Maine area has to offer.

To apply:

Materials must be submitted via "Apply for position." You will create an applicant profile and complete an application. You will need to upload a cover letter and resume. Finalist candidates will be asked to provide a list of the names and contact information for three references.

This position will remain posted until filled.

Appropriate background screening will be conducted for the successful candidate.

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request.

The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 5748 Boudreau Hall, Room 101, Orono, ME 04469-5754, 207-581-1226, TTY 711 (Maine Relay System).

Work Year Calendar:

Fiscal Year (12 Months)

Required Documents:

Cover Letter, CV/Resume